CONSTITUTION
SUBARU 4WD CLUB OF SOUTH AUSTRALIA, INC
1. NAME
The name of the Club will be SUBARU FOUR WHEEL DRIVE CLUB OF SOUTH AUSTRALIA
INCORPORATED.
2. AIMS
(a) The Club is formed for the purpose of;
(a)(i) Holding, carrying on, arranging for, organising and conducting field
events for Subaru four wheel drive vehicles in order to stimulate interest
in their many and varied uses. (Amended, 2-6-89)
(a)(ii) Promoting the good fellowship of motoring in all its branches.
(a)(iii)Engaging in social and sporting activities in so far as they evolve
from (i) and (ii).
(b) The assets & income of the club shall be applied solely in the
furtherance of its objectives and no portion shall be distributed directly
or indirectly to its members except as bona fide compensation for services
rendered or expenses incurred on behalf of the club. (6-12-91)
3. MEMBERSHIP
(a) Any person sixteen years of age or over who is either the owner, part
owner or has regular access to any Subaru four wheel drive vehicle
maintained in good roadworthy condition with a minimum of Third Party
Property Insurance, is qualified to become an Ordinary Member of the Club.
(Amended 3-5-91)
(b) Any person previously an Ordinary Member may retain that Membership for
as long as the person remains a financial Member of the Club.
(c)(i) Any person not qualifying as an Ordinary Member may be accepted as
an Associate Member of the Club, provided their vehicle is maintained in
good roadworthy condition with a minimum of Third Party Property insurance.
(Amended 3-5-91)
(c)(ii) After two years financial membership, an Associate Member may apply
to become, and may be accepted as, an Ordinary Member. (3-4-92)
(d) Honorary Membership may be conferred by the General Committee for any
person or organisation which the committee feels can assist or has
significantly assisted in the aims of the Club. Such conferment shall be
publicised with notice of a General Meeting. Honorary Members shall be
entitled to all Club privileges for the remainder of the financial year
without payment of fees, but shall not be eligible to vote or hold office in
the Club. Honorary Membership granted to a financial member shall not
preclude such member from voting rights. (Amended 1-8-08)
(e) Life membership may be recommended by the General Committee and
conferred at an Annual General Meeting by at least a two-thirds majority of
members present and entitled to vote at that meeting. Notice of
recommendation for Life Membership shall be given with notice of the Annual
General Meeting. Life members shall be entitled to all Club privileges,
including the same voting rights as Ordinary Members, without payment of
fees. (Amended 3-5-91)
(f) This constitution shall cover all members of the Subaru Four Wheel Drive
Club of South Australia Inc.
4. RIGHTS AND LIBERTIES OF MEMBERS
(a) Every Member of the Club shall, subject to these rules, be entitled to
take part in any of the activities of the Club, and to use all the
facilities provided the Club, except that an Associate or Honorary Member
may not hold office on the General Committee or vote (see clause
3(d),13(d)). No member shall, by reason of his membership, be under any
financial liability except for the payment of his annual subscription to the
Club. (Amended 3-7-87)
(b) Interstate or overseas members of any Subaru Four Wheel Drive Clubs
visiting South Australia shall be deemed to be Members until their
respective subscriptions expire.
(c) Non Members and unfinancial Members may take part in Club events when
invited to do so by the General Committee or Trip Leader.
(Amended 3-5-91)
(d) A member shall be entitled to display a club badge, indicating
membership of the club. The badge will remain the property of the Club and
will be returned to the Club if the person ceases to be a Member.
(Amended 3-5-91)
(e) There shall be an allocation of two votes per Ordinary or Life
membership at General meetings and one vote per Committee member at
Committee meetings. (7-9-79)(Moved 1-8-08)
5. NEW MEMBERS
(a) Application for Membership shall be forwarded to the Committee, with
appropriate payment, and shall be on a form provided by the Club and signed
by the applicant. This shall be submitted for acceptance at the following
General Committee meeting. (Amended 3-5-91)
(b) When an applicant has been accepted, the Committee will forward the
membership card and a copy of this constitution, the applicant shall then;
be a member of the Club, entitled to all privileges of membership and shall
be deemed to have agreed to and be bound by this constitution.
(Amended 3-5-91)
(c) If an applicant is not accepted, the Committee shall advise the
unsuccessful applicant and return all payments. (3-5-91)
6. TERMINATION OF MEMBERSHIP
(a) A Member may resign Membership at any time by letter to the Club, but
shall not be entitled to any repayment of the subscription as a result of
such resignation. (Amended 3-5-91)
(b) If any Member's subscription becomes overdue by a period of one month
from the due date, this Member shall be deemed, and informed, unfinancial.
Should the overdue subscription then not be paid within thirty (30) days,
the membership shall automatically cease. (Amended 3-5-91)
(c) The General Committee may expel any Member whose conduct it shall
consider, in its absolute discretion, to be prejudicial to the well being of
the club. (Amended 3-5-91)
(d) On termination of Membership all property of the Club must be returned.
(Refer also clause 4(d)). (3-5-91)
7. SUBSCRIPTIONS
(a) A joining fee shall be paid for the establishment of an ordinary or
associate membership. (Amended 3-5-91)
(b) Each Ordinary or Associate Membership shall pay an annual subscription.
(Amended 3-5-91)
(c) Family membership shall cost the same as single membership.
(d) The amount referred to in Clause 7 (a) and 7 (b) shall be determined
from time to time by the members at a General Meeting.
(e) Annual subscriptions shall be due and payable by the day after the
Annual General Meeting.
(f) No annual subscriptions will be payable by Life or Honorary Members.
(Amended 3-7-87)
(g) Membership fees as from 1st July shall be full subscription. As from
1st January fees shall be half annual subscription.
8. COMMITTEE
(a) A general committee shall consist of Office Bearers who are elected from
the Ordinary and Life Members of the Club, by the Ordinary and Life Members
of the Club. (Amended 3-4-92)
(b) These Office Bearers shall be :-
1. President
2. Vice President
3. Honorary Secretary
4. Treasurer
5. Minutes Secretary
6. Editor
And a minimum of two (2) committee members and a suggested number of
five (5) committee members at the discretion of the President.
(Amended 1-8-08)
(c) The elected members shall hold office from the date of election until
the next Annual General Meeting.
(d) The Committee may consider all matters relating to the running and
organisation of the Club and may make suggestions to the Club regarding such
matters. The Club shall not be bound by any decision made by any Committee
until passed by a majority vote at a general meeting, except the general
committee may make purchases up to the value of four (4) annual
subscriptions to facilitate the day to day administration of the Club. In
addition, individual members of any committee, or any representative of the
club shall undertake on behalf of the Club such functions as the Club
requests. No member of any committee, or any representative of the club
shall undertake any obligation on behalf of the Club unless expressly
authorised to do so by the Club, and any member so authorised shall clearly
indicate that he is acting on behalf of the Club. (Amended 3-5-91)
(e) General Committee Meetings and extra Ordinary Meetings may be held from
time to time, of which due notice will be given.
(f) Meetings of the General Committee will be convened by the Honorary
Secretary from time to time, as the Club may direct, or by request of any
three (3) members of the General Committee. Seven days notice of such a
meeting will be given to all members of the General Committee.
(g) A quorum for a General Committee Meeting shall consist of the President,
Secretary, and three (3) other Committee Members. (Amended 3-5-91)
(h) The President elected by the Club shall preside at all General Committee
Meetings. Voting shall be by show of hands, except that a poll may be
allowed at the President's discretion. Proxies shall be allowed provided
that they are lodged with the Honorary Secretary at least 48 hours before
the meeting. In case of equality of votes the President shall have the
casting vote. (Amended 3-5-91)
(i) The General Committee shall have the power to appoint Sub-Committees to
deal with special Club affairs from time to time. The General Committee
shall further have the power to modify, disband and resolve disputes within
Sub-Committees so appointed. (Amended 3-5-91)
(j) Any General Committee Member who misses two (2) consecutive General
Committee Meetings and has given no valid reason to the General Committee
shall forfeit his position on the General Committee (refer 9 (g)).
9. ANNUAL GENERAL MEETINGS & ELECTION OF OFFICE BEARERS
(a) The Annual General Meeting will be held the first Friday in July to
elect officers to Committee, to present the Balance Sheet and other
Business. Nominations for Office Bearers to be called for by the
Chairperson (nominated by the president) prior to the election of each
position in order as per 8b. Six (6) weeks notice of the Annual General
Meeting will be given to all Members. (Amended 3-5-91)
(b) Two (2) Auditors shall be appointed at the Annual General Meeting. The
Auditors are not required to be Club Members or professional auditors.
(Amended 1-8-08)
(c) The election of Office Bearers and Ordinary Committee Members will be
secret ballot except when a show of hands is agreed to by all parties (ie.
Nominees, returning officer, and a majority of members); the nominees will
then leave the voting area until a result has been reached. (Amended
1-8-08)
(d) In the event of the position of President becoming vacant it will be
filled by the Vice President.
(e) Proxies will be allowed provided they are lodged with the Honorary
Secretary 48 hours before the Annual General Meeting.
(f) Clause 9 (d) may be temporarily waived by a majority of the Ordinary
Members present at any General Meeting at which Notice of the vacancy is
given.
(g) If a vacancy on the Committee occurs the Committee may co-opt an
Ordinary or Life Member of their own choosing to fill the vacancy.
(Amended 3-4-92)
(h) A quorum for an Annual General Meeting will be as laid down in Clause
10.
10. GENERAL MEETING
(a) A quorum for a General Meeting shall consist of the President, Honorary
Secretary, two (2) other members of the General Committee and nine (9)
Ordinary Members or one-third of the Ordinary Members, whichever is the
lesser. (Amended 3-5-91)
(b) All matters concerning the conduct of the meeting and all matters
concerning the election of members to the General Committee shall be
determined by the Club.
(c) Any dispute concerning the conduct of the meeting shall be determined by
the General Committee subject to a majority vote of all Ordinary Members
present.
11. AMENDMENTS
(a) This Constitution may from time to time be revoked, altered or added to
by the Club. The Honorary Secretary will notify the details of any proposed
change in writing to all members not less than fourteen (14) days before a
General Meeting. (Amended 3-5-91)
12. WINDING UP AND DISPOSING OF ASSETS
(a) Should the Club decide at any time, upon a two-thirds majority vote,
that, for any reason the Club should not continue in being, the Club shall
dissolve and wind up its affairs. Club assets after payment of all debts,
shall be given to such other Clubs or Associations having objectives similar
to those stated in Clause 2, or such registered charity as a majority of
Ordinary Members present at the dissolution meeting may decide.
13. INTERPRETATION
Unless otherwise indicated :-
(a) The word Club shall mean the "Subaru Four Wheel Club of South Australia
Incorporated".
(b) The word Member shall include Ordinary Members, Associate Members, Life
Members and Honorary Members of the Subaru Four Wheel Drive Club of South
Australia Incorporated. (Amended, 3-7-87)
(c) Words importing the Masculine Gender only shall also include the Female
Gender.
(d) Nominating, Moving, Seconding and Voting shall be by Ordinary or Life
Members only.
(e) The President shall be taken to mean the Vice President in the absence
of the President, the Honorary Secretary shall be taken to mean Minutes
Secretary in the absence of the Honorary Secretary. (3-5-91)
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